The approval and workflow features mentioned above can control how documents are shared and how employees work on information in their organizations. This makes enabling a segment of co-workers to see a published document a one step process–but it doesn’t have to be. They can also have their own personal storage space called a OneDrive where no one can see a document or file they upload until they “share” or allow access to that document with other users. SharePoint provides a web-based space where users can upload a document to immediately be shared with other people that need to see it. How is SharePoint Useful for Collaboration? These could be anything from a library where users can store and share documents and files, to calendar plug-ins, to powerful workflow apps like Nintex which enable many repeatable logical actions in SharePoint with ease. Some apps are out of the box and come with the platform, but there are many others that add features and options that do not come with the regular SharePoint platform. SharePoint even allows users to create custom databases in an easy-to-use format, and record thousands of pieces of information that can be integrated into the previously mentioned workflows or other business processes.Īpps in SharePoint are integrations that add features to the standard collaboration spaces on the platform. It is extremely easy in SharePoint to require that “metadata,” or information about data (like modified time, created by, etc., but also custom ‘tags’ on documents or items) so that workers can better understand why a document may exist and why it is important without having to open it. Make workflows using if/then logic to automate actions such as moving or emailing documents, and recording informationĪll of these features enhance the productivity of business users, but the thing that SharePoint really does better than prior document collaboration systems is display information about what information/documents are stored and why.Get notifications when documents are uploaded or changes are made.
“Check out” documents to prevent any other authoring or editing on them.Require an approval on documents before they are visible.
The many features of the platform make it much easier for people to work together on ad-hoc projects and establish standard business processes for information sharing, document publishing, and recording data.įeatures like security controls, co-authoring, versioning, and integration with Exchange ( Outlook Email Applications) give business users the capability to do more in less time and maintain the integrity of the work they produce. SharePoint has been integral in the past 17 years in increasing working efficiency in fortune 500 companies as an “Intranet” platform that crosses all business sectors. It is also infinitely customizable and massively scalable, there are many different ways that businesses utilize the platform to realize increased productivity and return on investment.
GET OUR NEWSLETTER: Subscribe here for weekly content from AvePointįor a website-based collaboration platform SharePoint is easy to maintain and, at its fundamental level, easy for business users to understand. The features of SharePoint are centered around an intranet-based cross collaboration experience that enables secure sharing, content management and workflow collaboration features among many others. SharePoint enables increased productivity and visibility for information workers across all verticals, in businesses large and small. What Are the Benefits of Using SharePoint? It is paired in functionality with many of the other offerings Microsoft packages with an Office 365 or Microsoft 365 license. The Microsoft Cloud version of SharePoint, SharePoint Online, has many additional integration capabilities with other cloud applications. SharePoint also gives the company using the platform the ability to control access to information and automate workflow processes across business units. SharePoint is a website-based collaboration system that uses workflow applications, “list” databases, and other web parts and security features to empower business teams to work together.
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